The Best Car Rental Software in 2021

Best Car Reservation Software Must Have’s:

• Easy and efficient fleet management system, including complete vehicle details, location and reservations management.

• Tools for quick car rental transactions, such as customer authorization, multiple payment gateways, rate tables, and accounting functions.

• Inventory tracking, including important rental equipment, such as baby seats, GPS equipment and more.

After thorough research and evaluation of the software available in the market, we have successfully come up with a list of the 10 best car rental software that includes all the aforementioned functionalities and much more. 

Which is the Top Car Rental Software?

1. RentSyst
2. ASAP Rent
3. EasyRentPro
4. Rent Centric
5. Limo Anywhere
6. Navotar
7. AFG Rent a Car
8. RentWorks
9. HQ Rental Software
10. Ecalypse Car

Quick Comparison of Best Car Rental Software

Car Rental Features	Booking Engine	Fleet Management	Real-time Reporting	Tracking Maintenance & Repair	Rate Management	Fines Management	Billing & Invoicing	Split Billing	CRM	Rental Agreements
RentSyst	X	✓	✓	✓	✓	X	✓	✓	✓	X
ASAP Rent	✓	✓	✓	✓	✓	✓	✓	✓	✓	✓
EasyRentPro	✓	✓	✓	X	✓	✓	✓	✓		✓
Rent Centric	✓	✓	✓	X	✓	✓	✓	✓	✓	✓
Limo Anywhere	✓	✓	✓	✓	✓	✓	✓	✓	✓	✓
Navotar	✓	✓	✓	✓	✓	✓	✓	✓	✓	✓
AFG Rent a Car	✓	✓	✓	✓	✓	✓	✓	✓	✓	X
RentWorks	✓	✓	✓	✓	✓	✓	✓	✓	✓	✓
HQ Rental Software	✓	✓	✓	✓	✓	✓	✓	✓	✓	X
Ecalypse Car	✓	✓	✓	✓	✓	X	✓	✓	✓	X

List of Top Car Rental Tools & Software

RentSyst is a leading car rental software that simplifies fleet management by offering full control of the vehicle. It features a Vehicle Online System (VOS) that connects the car’s onboard computer to the admin panel, allowing him to retrieve all the necessary vehicle information.

This includes details like current location, fuel consumption, travel history, indications of aggressive driving behavior, engine overheating, exceedance of mileage limit, crashes, etc. The software also offers detailed analytics to track the effectiveness and viability of each vehicle. A straightforward payment procedure is another plus. 

1. RentSyst

Features:

• Fleet Management
• Online Reservation
• Reports & Statistics
• GPS Vehicle Tracking
• Accounting
• Rate Tables
• Split Billing

2. ASAP Rent

A reliable and efficient cloud-based car rental management software, ASAP Rent is a feature-packed solution. It enables car rentals to operate in multiple locations and optimize their fleet at reasonable operational costs.

This easy-to-use software offers car rental, recreational vehicle renting, motorcycle rental, long-term leasing, and dealership loaner services. It leverages artificial intelligence and other innovative technologies to maximize fleet productivity. The software tracks vehicle utilization, damage costs, and allied maintenance of every vehicle to reduce downtime. 

Features:

• Booking engine
• Fleet Management
• Dashboard and Fleet Status
• Tracking Maintenance & Repair
• Reservation System
• Rental Agreements

3. EasyRentPro

Designed for global and local small-to-large rental businesses, EasyRentPro is the ideal solution to manage your fleet productively. The multi-language software has a Windows desktop edition, meant for auto rental companies operating in a single location.

This standard edition is loaded with features like fleet utilization, integration with QuickBooks, rate management, etc. Alternatively, EasyRentPro’s cloud-based solution enables efficient management of multi-location car rental operations. The software also offers an online booking system that facilitates quick and hassle-free online vehicle reservations. 

Features:

• Fleet Management
• Rental Agreements
• Rate Management
• Online Reservation
• Multi-language Support
• Rent Planner
• Travel Agent Interface
• Scan Module

4. Rent Centric

This all-in-one software helps vehicle rental agencies efficiently manage their fleet, employees, customers, and revenues. It is a pioneer in offering mobile and web solutions in a myriad of languages for all types of vehicle rental or carsharing operations worldwide.

Using the software, customers can book their vehicles through the system’s online reservation facility. Besides, Rent Centric comes with a suite of features like vehicle tracking, financial management, digital signature agreements, driver’s license verification, integration with Apple, split billing, and much more.

Features:

• Fleet Management
• Rate Tables
• RV and Motorhome Rental
• Vehicle Tracking
• Rental Agreements
• Customizable Reports
• Customer Service Module

5. Limo Anywhere

Limo Anywhere is a cloud-based fleet management software designed for small and large-scale limousine operators. The platform enables businesses to optimize their operations, by streamlining processes like scheduling, booking, and reservation.

It offers record opportunities for businesses to grow and expand by attracting customers from across the globe. Lime Anywhere comes with separate apps for passengers and drivers. The former can be used to book and track rides through mobile devices, whereas the latter dispatches the ride and tracks its progress with real-time GPS. 

Features:

• Reservation Management
• Real-time Tracking
• Multiple Trips Assignment
• Driver Trip Monitoring
• Payroll Management
• Customer Invoicing
• Trip Scheduling

6. Navotar

Navotar is a popular car rental software best known for its easy-to-use interface and user-friendly design. This cloud-based software supports all types of auto rentals and helps the rental companies to simplify and reduce workload.

The system focuses on easing the operational activities by offering a host of rich features, such as single-click sign-in and sign-out, real-time vehicle tracking, driver’s license verification, vehicle damage assessment, etc. This bespoke software immensely improves the business processes, reducing customer waiting times and thereby improving customer satisfaction.  

Features:

• Reservation Management
• GPS and Vehicle Tracker
• Scheduled Payments
• Assess Vehicle Damage
• Automated Maintenance Notifications
• Rate Management
• API Integration

7. AFG Rent a Car

AFG Rent a Car is a feature-packed software to help rental companies operate more effectively and productively. The software uses dual database servers- Access and SQL to optimize the performance of all rental operations. It comes with a suite of innovative features, such as complete accounting functionalities, tracking vehicle status, in-depth analytics, sending maintenance reminders, and customization of reports.

With this platform, the car rental service providers can assure users of easy booking. Besides, the software also enables the users to collaborate from any remote location to work online. 

Features:

• Access & SQL Servers
• Custom Report Generation
• Fines Management
• Full Accounting Functionalities
• Vehicle Tracking
• Multi-Language
• Multi-Currency Support

8. RentWorks

RentWorks is a superior market-leading software that enables vehicle rental businesses to operate much more efficiently. This Windows-based car rental software offers a high-speed interface and personalized tools to meet the precise requirements of every business.

It is packed with innovative features like reservation sales, the one-screen rental process, rate management, fleet utilization, custom reporting, and accounting functionalities. It also offers a couple of add-on modules for leveraging features like credit card processing, mobile apps, and website integration. 

Features:

• Fleet Management
• Fines Management
• Reservation Management
• Custom Reports
• GPS Vehicle Tracking
• Accounting
• Rate Tables
• Split Billing

9. HQ Rental Software

Designed for efficient vehicle rental management, HQ Rental is a cloud-based cost-effective software. Its ease of use enables businesses to facilitate a quick setup and instantly streamline their fleet operations. The software features efficient management tools that help the operators to manage their bookings while providing customers with total control over their reservations.

The application has an open API that allows seamless integration with third-party apps. Integration of robust accounting tools and multiple payment gateways is another noteworthy advantage of this software.

Features

• Online Reservations
• Fleet Management
• Real-time Vehicle Tracking
• Rate Management
• Advanced Reporting
• API Integration
• Bookkeeping features

10. Ecalypse Car

Ecalypse Car is a unique car rental workflow automation platform. It empowers businesses to compete in this thriving marketplace by offering new-age solutions. The software enables businesses to optimize their operations through a responsive website, WordPress plugin, or reporting suite.

It helps the rental car services to improve their offerings and secure 100% customer satisfaction. The software also helps businesses to expand their customer base by providing an array of useful features. Lastly, it provides business analytics to better identify and interpret customer behavior. 

Features:

• WordPress Login
• In-depth Consultation
• Content Creation
• Business Analytics

Car Rental Software Buyers Guide

The concept of car renting has become more prevalent than ever. This can be accredited, in large parts, to the advancement of technology that allows users to rent a car from the comfort of their home, without the need for any physical registration or paperwork. Online car booking software has tremendously transformed the traditional way of car renting. Owing to their multifarious benefits, their importance amongst rental companies is on the rise. 

In the following section, we will talk about various aspects that will help you in choosing the best car rental software. 

What is Car Rental Software?

A good car rental booking software is ideally the one that matches your exact business requirements. The above discussion points out some important software features that are a must for the smooth operation of the business. These include an online reservation system, real-time reporting, GPS tracking, fleet management, billing and invoicing, and customer service tools. 

Our top recommendation for the best car rental software is RentSyst. Packed with all the revolutionary features, this software offers complete control over your fleet. Its easy-to-use interface reduces the learning curve for service providers and customers. The smart Vehicle Online System (VOS) provides detailed analytics to monitor the condition and profitability of each vehicle and effectively manage your daily operations. 

How Does Popular Car Booking Software Work?

Car booking software automates the process of car reservation to offer complete ease to the customers as well as the service providers. These applications provide a diverse set of features that enables the users to accomplish the task of renting a car in an effective and efficient manner. 

The working of a car booking software is pretty straightforward. Once the customer installs the app, he can create an account by providing all the necessary details. The application will then enable the users to book a vehicle by choosing from all the available vehicles present nearby. When the customers choose their desired vehicle, they need to input all the necessary details, such as time of pickup, location, date of return, etc. 

The users are then directed to the payment process. A good car booking app integrates multiple payment gateways, such as debit/credit cards, online wallets, etc. After the payment has been processed through a secure third-party desk, the users will be assigned the chosen car. These apps also have an elaborate admin panel that allows the service providers to keep complete track of the vehicle until it’s safe to return. 

Most intuitive car rental booking applications come with a host of features, such as push notifications, loyalty programs, etc. that make the customers return to the app again and again. Also, these apps ask for customer feedback that helps the service providers to further improve their services. 

How to Choose Best Car Rental Tool?

If you own large fleets of vehicles, it becomes vital to re-engineer your business workflows and automate processes. Only a good car rental management software can help to streamline high-volume bookings, check out vehicle availability, view periodic reports, and offer superior customer service. 

Let us look at some important considerations to be borne in mind while choosing a car rental solution for your business:

• Define your key business requirements: It is important to assess your business needs, both long-term and short-term, before investing in any car rental software. Remember a good software will be able to manage business employees, customers, and revenue, all in one. After analyzing your business goals, make a list of features that are fundamental to the smooth running of your rental company. 

• Focus on speed and accessibility: It is vital to invest in a software that offers adequate speed and accessibility to improve the productivity of daily operations. Look for innovative features like quick signup/ login for customers, hassle-free online reservations, live tracking, Chatbot for handling customer queries, and API integration with third-party apps. Also, make sure the platform has an intuitive interface for easy use. 

• Opt for a robust system: Any car rental management software built to cater to the needs of the present-day customers must be robust and completely secure. All the touchpoints must be well-protected with security tools and firewalls. The system must synchronize data on various devices to avoid any loss of records in case of an unprecedented event. Lastly, all transactions must be made through secure and sheltered channels. 

• Decide on the degree of automation required: The degree of automation needed typically depends upon the size of your business. If you are an especially large-scale company with fleets of vehicles, you must consider automating some of your processes. Technologies like AI, RPA, and Machine Learning help to mechanize the regular operations and achieve higher revenues and increased bookings. 

• Measure cost against value: Lastly, it is important to make sure that the software you choose fits in your budget. Going for a software that includes radical and expensive features that are not very beneficial for your business model can spell disaster. You can opt for a subscription-based service platform for greater financial stability. 

Key Features of Best Car Rental Solution

• Fleet Management: Manually managing large fleets of vehicles can lead to several issues, including high operational costs, organizational disarray, and unsatisfied customers. Car rental software helps to keep things running as smoothly as possible. 

Using these, you can find out which vehicles are available for use and which ones still need some time. The software also helps you to keep track of the maintenance done on each vehicle. You can also use it to track condition issues, such as scratches, dents, or broken taillights when the customer returns the vehicle. 

• Reservations Management: This feature enables the rental companies to manage all their reservations. It also integrates with your existing website to create an online booking system. This is an excellent feature that offers augmented ease to the customers. With an online reservation system, you can appeal to a greater audience base and secure more bookings. 

• Billing & Invoicing: This is an incredible feature that enables the service providers to charge for a rental based on different factors, such as location where the driver picks up the vehicle, duration of the rental period, etc. It also allows you to set different rates for those who rent the vehicles by day and for those who rent the vehicles by month or the week. The feature even lets you set higher rates for the busy weekends and comparatively lower rates for the weekdays. 

• Car Rental Tracking: Car rental software comes with a real-time GPS tracking facility that helps to monitor the location of all incoming and outgoing units. The tracking system comes handy in detecting aspects like overspeeding, vehicle mishandling, etc. which can result in the collection of fines from the offending party. In addition, the rental companies can track the exact location of their vehicle and avoid theft. 

• Inventory Management: This is a significant feature of car rental software that especially benefits big-scale vehicle rental companies. As the company grows in size, so does its inventory. Car rental software helps to maintain a directory of all vehicles to avoid any kind of confusion. 

• Driver-Passenger Communication: In the car rental business, having a seamless channel of communication between the passenger and driver is extremely crucial. These software come with an option of in-app calling and chatting. This easy communication enables the drivers to communicate with the passenger and find out their exact location. This helps to reduce the passenger waiting times. 

• Revenue Management: Revenue Management for car rental companies, especially the ones operating on a large scale is not an easy task. All the transactions need to be methodically recorded to evade errors and misinterpretations. Car rental software comes with a range of accounting features that make managing transactions easy and efficient. It eliminates any room for errors and even helps to track transactions remotely for user convenience. 

• E-Wallets and Security: In today’s digitally-advanced era, all car rental software must offer different types of mobile wallet options, such as Google Pay, Apple Pay, Paytm, Venmo, etc. These multiple payment options enable the app users to make quick and hassle-free payments from their desired mode of payment.

• Mobile Optimization: This is an extremely important feature that benefits the customers in a conspicuous way. A mobile version of the software helps the customers to access the solution from anywhere at any time.  They can easily rent a vehicle with a few simple clicks, leading to improved customer experience. 

Benefits of Using Best Car Reservation Software

Car reservation software empowers businesses in the rental industry to optimize their business processes, manage inventory, and at the same time, offer superior customer service. Car reservation software offer vehicle rental companies tailored solutions to streamline all aspects of their rental business. Some of the noteworthy benefits of car booking software are as follows:

• Reduces operational costs: Car reservation software provides a convenient and cost-effective means of operating a vehicle rental business. They have zero implementation costs in tandem with instant accessibility, which brings down the overall cost of operation. 

• Tracks maintenance: Car reservation software not only assists in fleet management but also reminds you about your scheduled automobile maintenance. This helps to keep your fleet in the best shape by reducing vehicle damage and breakdowns. The resulting reduced downtime equates to higher business profitability. 

• Hassle-free online reservation: This is another one of the noteworthy advantages of car rental business software. It enables the service provider to integrate the reservation plugin into their existing website quickly. This eliminates the need for hiring separate web developers for your business. 

• Easy reporting: Car reservation software is integrated with different analytical tools that help to measure various performance metrics. A careful and detailed analysis of these key metrics aims to keep the business profitable in the long run. 

• Competitive edge: Car rental is a highly competitive industry. Adopting the software gives you a chance to beat the competition by offering the best experience to the customers. Its innovative suite of features helps in the efficient administration of fleet and managing consecutive bookings. 

How Much Does a Car Rental Application Cost?

There are two primary ways to buy car rental software: either by purchasing a fully licensed version of the product or subscribing to it on a monthly or annual basis. When it comes to subscriptions, almost all the software offers a couple of packages. You can choose any, depending upon your business size and requirements. 

Let us talk about all these car rental software buying options in detail:

• Free: As the name suggests, free software does not charge the companies any money. However, this software comes with a limited set of functionalities. 

• Monthly subscription: Initially, it is good to opt for a monthly subscription package. It allows the companies to test the features of the software and make sure it works for their specific business model. 

The monthly subscription cost depends upon the package that you have opted for. Each package offers different functionalities and allows companies to manage a specific number of vehicles. For instance, for managing 10 vehicles, you may be charged $50 per month and the same would go on increasing with more vehicles. The price may also vary if you have opted for added functionalities to manage your business. 

A monthly subscription generally falls expensive as compared to an annual subscription. But with the former, the companies have an option to cancel the subscription at any time, without losing much money. 

• Annual subscription: Annual subscription is a good bargain for companies as yearly payment is cheaper than monthly rents. For instance, the same package needed to manage 10 vehicles would cost around $500 per year. 

However, subscribing to a yearly service makes it difficult for companies to terminate the contract with immediate effect. So, if it is your foremost purchase of any software application, it is advisable to go for a monthly trial first. 

Pick the Best Car Rental Software for Your Business

This is our recommended list of the 10 best car rental software. Each platform comes with its own set of pros and cons. The ultimate choice to choose the best software depends upon the precise needs of your business. 

It is important to carefully evaluate the functionalities offered by each software that can help you to run your business smoothly. Our guide will help you understand the benefits of each software and make a good decision.